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Information for Student Employers
Job Openings
- All jobs must be posted with the Office of Student Financial Services.
When an employer has a job opening, he or she fills out a Student
Employee Request form for the Office of Student Financial Services. The request
form may be returned to the Office of Student Financial Services by e-mail to financialaid@saintjoe.edu.
Jobs are posted in the Office of Student Financial Services and on the website.
- Students interested in the position are sent to apply to the employers. The Office of Student Financial Services does not assign jobs to students. It is the employer's responsibility to hire the student and complete the proper forms.
- Students may be hired only if they have an Employment
Verification Card from the Office of Student Financial Services. If the student does
not have an Employment Verification Card, please direct the individual
to the Office of Student Financial Services. The student will need to have their SJC
identification card with them in order to complete an I-9 Citizenship
Form as required by the Federal Government.
- Students may not begin working until the employer completes the bottom half of the Employment Verification Card. The verification card must be returned to the Office of Student Financial Services before the student is paid. Time sheets received by the Office of Student Financial Services for students who do not have the verification card will be returned to the employer. The employer should take note as to whether the student's work card is Work-Study (yellow) or Regular (white). This determines which time sheets should be used.
- Record the actual student hours worked on appropriate
time sheets. Use white time sheets for Regular student workers and yellow
for Work-Study students. Both "in" and "out" times must be documented
on the time sheets. Incomplete time sheets will not be paid. During
the school year, students may work up to a maximum of 20 hours per week.
During vacation periods, students cannot work in excess of 40 hours
per week.
- Time sheets are due in the Office of Student Financial Services no later than 4:30 Monday following the end of the pay period. [Pay Schedule] Time sheets that are received late will not be paid until the next pay check. Please note that the signature placed on the Employment Verification Card for student employees will be the only signature accepted on time sheets for your department. This is for your protection and will help avoid confusion during payroll processing.
- The hourly wage for students is minimum wage, $5.85 per hour. The Vice President for Business Affairs determines student pay rates. Student employees working over the above hours or wages must have the Vice President for Business Affairs approval. If granted, the Office of Student Financial Services is to pay accordingly upon notification from that office.
