Grievance Policy

Complaint Procedures

  1. Within twenty (20) working days of receipt of a complaint and provided that the Dean/designee finds the complaint to be a violation subject to these procedures, a written notice shall be delivered to the student charged.  The notice will include the charges, approximate time and place of the alleged offense(s), and the name of the party making the complaint and also direct you to make an appointment to meet with the Dean of Students/designee within two working days to discuss the alleged incident.  The notice will also indicate that failure to attend the meeting to discuss the alleged incident will be considered an admission of responsibility and appropriate sanctions will be assessed.
  2. During discussion of the incident with the Dean of Students/designee, the student will:
    1. Be required (as necessary) to provide a written statement describing the incident(s) which led to the charges.
    2. Be given an opportunity to admit the facts as stated in the complaint.
    3. Be given the opportunity, upon admitting responsibility, to request immediate sanctioning from the Dean of Students/designee.
    4. Be given the opportunity to make a written request for a hearing with a judicial panel.
    5. Be informed that failure to appear at the hearing will be construed as a plea of “no contest” and will result in the case being heard in the charged student’s absence.
  3. In making the determination as to whether a case is heard by the judicial panel or a hearing officer, the Dean of Students/designee will take into consideration which route will best meet the needs of the campus community and the individuals involved.  Cases will automatically be adjudicated by the Dean of Students/designee when final examinations of vacation periods would prevent a timely hearing by the judicial panel or at any time when the panel is unable to meet.  Cases will also be adjudicated by the Provost/designee, when it is determined by the Dean that appearing before the judicial panel poses a threat to the physical welfare of panel members or witness(es). 

Adjudicated by the Director of Housing and Residence Life

  1. Unauthorized presence in, or use of College premises, facilities, or property including but not limited to unauthorized presence in another student’s residence hall room or any College building.  Unauthorized possession by duplication or misuse of keys to any College premises is not allowed.
  2. Smoking on campus except in public areas on campus.
  3. Solicitation, including the distribution of advertisements and samples, except as authorized by College policy.
  4. Disorderly conduct, or any conduct that disturbs the peace.
  5. Violations of policies, regulations, or contracts pertaining to student organizations, residence, use of facilities, or other College related activities or policies published in other College documents.
  6. Failure to comply with the directions of, or cooperate with, a College official operating within the scope of his/her job responsibilities including, failure to present a College ID upon request to a College official.  College officials include student employees/volunteers who have been assigned administrative or supervisory responsibilities as well as all faculty and staff.

Rights of Accused Students

  1. The accused student is entitled to know the nature of the evidence that will be presented against him/her.  Upon written request the accused student will be provided with the names of witnesses unless the Dean of Students determines that such action may pose a threat to the safety or welfare of the witness(s).
  2. The student will have an opportunity to present witnesses and evidence.
  3. Testimony may be given in the absence of the accused only with the approval of the Dean of Students or where the accused student fails to appear for the hearing.
  4. The accused student has the right to have present an SJC faculty, staff or student, who may serve as their advisor. At no time can this advisor participate directly in judicial proceedings or represent the student to the institution. In all cases the student must represent themselves during all phases of the judicial process. At no time may a student proceed through an attorney. 
  5. All hearings will be closed to anyone not directly involved in the case as determined by the Dean of Students.
  6. The accused student has the right to appeal as noted in these procedures.

Rights of Complainants

  1. The complainant has the right to have present an SJC faculty, staff or student who may act as their advisor. This person cannot participate directly in judicial proceedings.
  2. The complainant may present witnesses and evidence in the support of the case.

Hearing Procedures

  1. Hearings are open only to those people involved in the proceedings as determined by the Dean of Students/designee.
  2. A hearing panel member who is an interested party or witness in a proceeding shall be disqualified from participating.
  3. The “rule of evidence” used in reaching a decision by the Judicial Panel or Hearing Officer will be a “preponderance of evidence.” Preponderance of evidence means that the act is more likely to have occurred than not occurred.
  4. Decisions will be arrived at by majority vote.  Three members must be present to constitute a quorum.
  5. Normally, within two (2) workdays of the hearing, the Hearing Officer or Conduct Panel shall deliver to the Dean of Students a written notice of their decision along with the recommended sanction.  The Dean may approve the sanction, amend the sanction, or refer the case back for re-sanctioning.
  6. Hearings may be tape-recorded by the College.

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